PRIVACY POLICY (updated 24th May 2018)

At Aromantic (“we”) are committed to protecting and respecting your privacy. 

This policy (together with our terms of use https://www.aromantic.co.uk/legal.aspx and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.aromantic.co.uk you are accepting and consenting to the practices described in this policy.

For the purpose of the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) (the Regulation), the data controller is Aromantic Ltd, 15 Greshop Road, Greshop Industrial Estate, Forres, IV36 2GU. Our nominated representative for the purpose of the Regulation is Jon Benjamin Borseth.
 

Information we collect from you

We will collect and process the following data about you:

Information you give us. This is information about you that you give us by filling in forms on our site www.aromantic.co.uk (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, subscribe to our service, search for a product, place an order on our site, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.
 
The information (Personal Data) you give us may include but is not limited to:
·         your name
·         address
·         e-mail address
·         phone number
·         mobile phone number
·         financial and credit card information
 
Information we collect about you. With regard to each of your visits to our site we will automatically collect the following information:

Technical information, including the Internet protocol (IP) address used to connect your device to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;

information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer services.

Information we receive from other sources. This is information we receive about you if you use any of the other websites we operate or the other services we provide. In this case we will have asked you when we collected that data if we intend to share those data internally and combine it with data collected on this site. We will also have told you for what purpose we will share and combine your data. We are working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies).
 

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie Preference Center which can be accessed from the footer of our site at www.aromantic.co.uk.
 

​How We Use Your Information

We use information held about you in the following ways:

Information you give to us:

To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;

To provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about;

To provide you, with information about goods or services we feel may interest you. If you are an existing customer, we will only contact you by means that you have authorised in your marketing preferences in your account on our website at www.aromantic.co.uk.  If you do not want us to use your data in this way please do not tick the relevant box situated on the marketing preference form. You may change this at any time.

To notify you about changes to our service;

To ensure that content from our site is presented in the most effective manner for you and for your device that you are viewing it on;

To provide you with delivery services;

To enable us to provide events which you may wish to partake in;

In some cases we may use your personal information to pursue legitimate interests of our own, provided your interests and fundamental rights do not override those interests.

The situations in which we will process your personal information are listed below:

·         to provide you with information about other goods and services we offer that are similar to those that you have already
​          purchased or enquired about;
·         to provide you, with information about goods or services we feel may interest you;
·         to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or
​          them.
 
We may disclose your personal information to any member of our group which means our subsidiaries, our ultimate holding company and its subsidiaries as defined under the UK Companies Act 2006.

We will not disclose your data to any third party outside our group for the purpose of direct marketing but we may from time to time provide you with information about goods and services which we feel may be of interest to you including those provided by third parties.

We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
 
Sharing your information with Third Parties
We may have to share your data with third parties, including third-party service providers.

Selected third parties including but not limited to:

·         analytics and search engine providers that assist us in the improvement and optimisation of our site;
·         Couriers including but not limited to Parcelforce, DHL, Royal Mail, Fed Ex and Kuehne + Nagel. They process name, address,
​          email address and telephone number details only to enable them to deliver customer parcels.
·         Feefo: to process any review you give on our products and services.
·         Google: to improve and optimisation of our website.
·         Payment gateways including but not limited to PayPal, SagePay and Braintree: to process payment of any order you make with
​          us.
 
All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

Information we collect about you.
We will use this information:

to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

to improve our site to ensure that content is presented in the most effective manner for you and for your devices;

to allow you to participate in interactive features of our service, when you choose to do so;

as part of our efforts to keep our site safe and secure;

to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;

to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.

Information we receive from other sources.
We will combine this information with information you give to us and information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).
 

Where we store your personal data

The data that we collect from you will be transferred to, and stored at, a destination both inside and outside the European Economic Area ("EEA"). It will also be processed by staff operating inside and outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services and technical support for our IT systems. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with the Regulation and this privacy policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.
 

Your rights

Aromantic Ltd. aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

Whenever made possible, you can update your Personal Data directly within your account settings section. If you are unable to change your Personal Data, please contact us to make the required changes.

If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

You have the right (except for some very limited circumstances):

·         To access and receive a copy of the Personal Data we hold about you
·         To rectify any Personal Data held about you that is inaccurate
·         To request the deletion of Personal Data held about you

You have the right to data portability for the information you provide to Aromantic Ltd You can request to obtain a copy of your Personal Data in a commonly used electronic format so that you can manage and move it.

Please note that we may ask you to verify your identity before responding to such requests.
 

Changes to our privacy policy

Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, either notified to you by e-mail and/or displayed on our website or social media channels. Please check back frequently to see any updates or changes to our privacy policy.
 

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@aromantic.co.uk.
 

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.